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A Comprehensive Guide: Dos and Don’ts for a Tenancy Application Process


As a newcomer to the vibrant city, the unfamiliarity of the procedures and the emotional impact of landlords requesting specific documentation may leave you feeling perplexed. In this blog, Toronto Furnished Living serves as your guide, outlining the essential Do’s and Don’ts when it comes to disclosing your personal information. It’s crucial to strike a balance, ensuring you provide the necessary details without oversharing with strangers. Recognizing the potential for landlords to encroach on your privacy, we’ll explore the importance of setting boundaries to safeguard your personal information during the tenancy application process. Let’s embark on this journey together, ensuring you navigate the rental landscape with confidence and security.

The Do’s:

  1. Provide Accurate Contact Information:

Let’s start with the basics. Ensure that you provide accurate contact information, including your full name, phone number, and email address. This information is essential for efficient communication and emergency situations. Besides that, tenants are optional to provide necessary emergency contacts from relatives, parents, siblings or friends, etc.

  1. Proof of Income and Employment:

Be transparent about your financial standing by providing proof of income and employment. Landlords often request these documents to assess your ability to meet rental obligations assuring that when the applicants become tenants, they are able to commit to the rent payment schemes. It’s important to note that proof of income doesn’t necessarily entail revealing the total amount in your bank account; instead, it commonly involves sharing credit reports and employment letters. While these are standard practices, there are instances where providing bank statements may be optional, especially if challenges arise in furnishing primary and essential information. Willingly offering this information not only underscores your responsibility and reliability but also aligns with indispensable procedures integral to effective apartment management.

  1. Rental History:

Some landlords require landlord references, but you have just arrived in Canada, what should you do? If you find yourself in this scenario, consider residing in temporary rentals for a brief period, showcasing your exceptional tenancy qualities. Establishing a positive rapport with companies like TFL during this time can lead to them providing you with references based on your friendliness and reliability. It’s essential to maintain transparency and authenticity throughout this process. By choosing temporary accommodations such as TFL, you not only gain valuable references but also access navigation programs designed to assist you in transitioning to long-term housing. Building a positive rental history in this manner significantly strengthens your rental application and fosters trust with potential landlords, paving the way for a smoother leasing experience.

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  1. Communicate Changes in Occupancy:

Keep your landlord informed about any changes in the household composition during the lease term. Whether it’s welcoming a new roommate, partner, or changes in family structure, clear communication fosters transparency. Suppose you initially signed a lease for a one-bedroom apartment, and a few months into your tenancy, your friend expresses interest in moving in with you. In adherence to the guideline of communicating changes in occupancy, it’s crucial to promptly inform your landlord about this new addition to the household. Clear communication in this situation involves notifying your landlord about your friend’s intent to move in, providing any necessary information they may require, such as your friend’s name for lease documentation or emergency contact details. By being proactive in sharing these changes, you not only fulfill your responsibility as a tenant but also contribute to a transparent and cooperative landlord-tenant relationship. This approach helps prevent potential lease violations, ensures everyone is accounted for in case of emergencies, and establishes a positive communication channel with your landlord.Top of Form

  1. Discuss Pet Information:

If you have furry friends, be upfront about it. Disclose the type, breed, and number of pets you have. Understanding and complying with the landlord’s pet policy, including associated fees or restrictions, demonstrates respect for their property.

The Don’ts:

  1. Avoid Oversharing Personal Details:

Imagine you’re filling out a rental application, and the landlord requests information about your current employment and income. It’s crucial to provide accurate documentation to showcase your financial stability, such as recent pay stubs or a letter of employment. While transparency is key, oversharing might involve including personal details unrelated to the tenancy, such as your health history, family dynamics, or extraneous financial information. For instance, sharing specifics about your medical conditions or intricate family relationships might be unnecessary and could potentially infringe on your privacy. By focusing on the relevant details like employment and income, you maintain transparency without divulging sensitive information, creating a balanced approach that respects your privacy while fulfilling the landlord’s legitimate inquiries.

  1. Don’t Delay Reporting Maintenance Issues:

Act responsibly when it comes to reporting maintenance and repair issues, but don’t delay in doing so. Notify your landlord promptly and provide accurate details about the problem to facilitate quick resolutions. Procrastination can lead to more significant issues down the line.

  1. Don’t Ignore Lease Violations:

Address lease violations promptly and communicate openly with your landlord about any disputes. Ignoring or delaying discussions on lease violations can strain the landlord-tenant relationship and lead to legal consequences.

  1. Avoid Unauthorized Alterations:

Consider a scenario where you’re eager to personalize your rental space, adding a touch of your unique style. In line with the advice to avoid unauthorized alteration, it’s essential to seek permission before making any changes. Let’s say you have a vision of painting an accent wall in your living room. Before grabbing the paintbrush, it is compulsory to reach out to your landlord for written approval. This process involves presenting your proposal, detailing the specific alteration, and ensuring that it aligns with the terms of your lease agreement. By taking this proactive approach, you not only adhere to the guidelines but also foster a positive relationship with your landlord. Seeking permission from them demonstrates respect for the property and the landlord’s ownership, minimizing the potential for conflicts and ensuring that any alterations enhance the living space without violating lease terms.